How to book your school trip with Voyager
Whether you're the seasoned veteran who runs the school ski trip every year or it's your first time ever organising a school trip, it can seem a daunting process for anyone. So we've broken down the five main stages of the booking process to help you understand how you'll be taken care of along the way by our expert team.
1. Get a bespoke quote
Find the perfect trip for your group and submit a quote request to our educational travel experts. They’ll just need to know your budget, group size and preferred departure date in order to deliver a no-obligation quote and suggested itinerary within 24 hours (up to one week for complex trips.)
2. Make a provisional booking
Secure your chosen dates with a no-obligation provisional booking. At this stage, prices are subject to change, particularly for groups who are travelling by air, so we recommend acting swiftly. Click here to read the full terms and conditions of your booking.
3. Promote your school trip to parents and pupils
Get students signed up and collect deposits. The number of students can affect the price of your trip, so we are here to help you generate interest with posters, presentations and parent letter templates. We can even attend a parents’ evening to answer questions if required.
4. Confirm your booking
Your booking will be confirmed once we have received your holding deposit. At this point, your booking will be assigned to a member of our tour co-ordinator team who specialises in the destination of your trip so that the final details of your itinerary can be confirmed.
5. Pay for the trip
You will need to pay your group's second deposit eight weeks after the holding deposit. The final balance is normally due twelve weeks before the trip departs.
The amount of deposit we require will vary depending on the destination and type of trip. Click here to read the full terms and conditions of your booking.
6. Finalise the details
Once your dedicated trip co-ordinator has confirmed the logistics of your trip, you will receive a final itinerary with detailed timings and all of your travel documents.
In the meantime, visit our Safety and Risk Assessments page to access the information you need to complete a risk assessment for your trip and to review our Safety Management system and insurance documentation.
7. Start packing!
All that’s left is to start packing – and we’ll even send you packing lists for students. While on your trip, support will be available from a member of our team on our 24/7 emergency helpline.
Visit our Frequently Asked Questions page for more information about the booking process.
