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How to organise your school trip with Voyager School Travel

Whether you're the seasoned veteran who runs the same Paris trip every year or it's your first time ever organising a school trip abroad, it can seem a daunting process for anyone. So we've broken down the main stages to help you understand how you'll be taken care of along the way by our expert team.

1. Get a bespoke quote

Find the perfect trip for your group and submit a quote request to our educational travel experts. We'll ask you about your learning objectives, group size, budget and preferred dates. Using our destination and subject expertise we will suggest an educational itinerary and tour price to suit your requirements.

Transparent quotes We only quote for trips we know we can deliver. Our proposals are based on named accommodation and transport to ensure clarity and consistency from the start.

2. Make a provisional booking

Like what you see? Secure your chosen dates with a no-obligation provisional booking. We'll reserve your accommodation and transport options at this stage so that we can act swiftly once things are confirmed at your end.

Reservation assurance We will only propose a trip where there is availability on your chosen dates. This means you can proceed with the confidence that the details in your paperwork will be honoured.

3. Promote your school trip to parents and pupils

Now it's time to get students signed up and collect deposits. The number of students who take up your trip can affect the final price, so we are here to help you generate interest with posters, presentations and parent letter templates. 

4. Confirm your booking

Your booking is confirmed as soon as we receive your holding deposit. Your trip will then be assigned to a member of our tour coordination team who is a specialist in your specific trip destination. It's the job of your tour coordinator to confirm the finer details of your itinerary. 

No surprises The price you see is the price you get. We won't jeopardise your trust by presenting a seemingly low price only to request additional funds later down the line.

5. Pay for the trip

You will need to send us your group's second deposit eight weeks after the holding deposit. The final balance is normally due twelve weeks before the trip departs.

The amount of deposit we require will vary depending on the destination and type of trip. Click here to read the full terms and conditions of your booking.

6. Finalise the details

Your dedicated trip co-ordinator will confirm the logistics of your trip and will send you a detailed final itinerary and your travel documents.

In the meantime, visit our Safety and Risk Assessments page to access the information you need to complete a risk assessment for your trip and to review our Safety Management system and insurance documentation. 

7. Start packing!

All that’s left is to start packing – and we’ll even send you packing lists for students. While on your trip, support will be available from a member of our team on our 24/7 emergency helpline. 

Related school trip planning resources



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Our agreement

Read the full terms and conditions of your booking agreement with Voyager.

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Why choose Voyager School Travel for your school trip?

You are in specialist hands

Our team use their teaching, language & destination experience to organise educational trips that are not only enriching but hassle-free. Read more →

Safety assured, bonded & accredited

As a member of the School Travel Forum & protected through ABTA & ATOL you can be sure of our high standards. Read more →

Trusted by teachers

Schools trust Voyager School Travel to organise the educational trips for over 32,000 passengers a year. Read more →

We deliver the educational elements

Signature educational experiences with our own language & activity instructors allow teachers to enjoy the trip too. Read more →

Stay at our own residential centres

Groups staying at our own residential centres in France will benefit from high quality learning, safety & service. Read more →

Our own overseas teams

Peace of mind knowing our French managers, instructors, coach drivers & support team will look after your every need. Read more →

For teachers who are serious about the educational outcomes of their school trip.

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