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How to book your school trip with Voyager

Whether you're the seasoned veteran who runs the school ski trip every year or it's your first time ever organising a school trip, it can seem a daunting process for anyone. So we've broken down the five main stages of the booking process to help you understand how you'll be taken care of along the way by our expert team.

1. Get a bespoke quote

Find the perfect trip for your group and submit a quote request to our educational travel experts. They’ll just need to know your budget, group size and preferred departure date in order to deliver a no-obligation quote and suggested itinerary within 24 hours (up to one week for complex trips.)

2. Make a provisional booking

Secure your chosen dates with a no-obligation provisional booking. At this stage, prices are subject to change, particularly for groups who are travelling by air, so we recommend acting swiftly. Click here to read the full terms and conditions of your booking.

3. Promote your school trip to parents and pupils

Get students signed up and collect deposits. The number of students can affect the price of your trip, so we are here to help you generate interest with posters, presentations and parent letter templates. We can even attend a parents’ evening to answer questions if required.

4. Confirm your booking

Your booking will be confirmed once we have received your holding deposit. At this point, your booking will be assigned to a member of our tour co-ordinator team who specialises in the destination of your trip so that the final details of your itinerary can be confirmed. 

5. Pay for the trip

You will need to pay your group's second deposit eight weeks after the holding deposit. The final balance is normally due twelve weeks before the trip departs.

The amount of deposit we require will vary depending on the destination and type of trip. Click here to read the full terms and conditions of your booking.

6. Finalise the details

Once your dedicated trip co-ordinator has confirmed the logistics of your trip, you will receive a final itinerary with detailed timings and all of your travel documents.

In the meantime, visit our Safety and Risk Assessments page to access the information you need to complete a risk assessment for your trip and to review our Safety Management system and insurance documentation. 

7. Start packing!

All that’s left is to start packing – and we’ll even send you packing lists for students. While on your trip, support will be available from a member of our team on our 24/7 emergency helpline.

 

Visit our Frequently Asked Questions page for more information about the booking process.

 

 

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Our agreement

Read the full terms and conditions of your booking agreement with Voyager.

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Why choose Voyager School Travel for your school trip?

COVID-19 trip insurance

All our trips include COVID-19 cover before and during the trip so you can book and travel with confidence. Read more...

Peace of Mind Promise

You won't be left out of pocket because of changing travel rules. New bookings will receive additional financial protection. Read more...

COVID-19 secure

The majority of our groups stay at our centres and travel on our coaches which means we can ensure the highest standards of care are met. Read more...

Safety assured, bonded and accredited

Your booking is protected through ABTA or ATOL. As an assured member of the School Travel Forum we adhere to the highest standards. Read more...

We make it easier

Teachers’ lives are hard enough without the extra work involved in running a school trip, so we’ll be there for you before, during and after the trip. Read more...

You are in expert hands

We have specialised in educational trips for over 10 years and organise school trips for over 25,000 students a year. Read more...

For teachers who are serious about the educational outcomes of their school trip.

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