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Risk assessment information for your school trip

The safety and wellbeing of your group is always our top priority and we never compromise on it. Our tried and tested safety management systems are backed up by rigorous internal and external auditing which is why teachers trust us to look after 35,000 school students each year. 

Use the resources on this page to help plan your school trip and to inform the school trip risk assessment for your group. Please also see our enhanced COVID-19 protocols for more detail on how to book and travel with confidence. If you need any further information, please do get in touch. 

 

Safety management system

Voyager School Travel is an Assured Member of the School Travel Forum (STF) and has been awarded the prestigious Learning outside the Classroom Quality Badge (LOtC). This means that you can book your trip with confidence and reduce the amount of risk assessment paperwork you need to complete.

As a School Travel Forum member and holder of the LOtC Quality Badge you can be secure in the knowledge that we:

  • Understand and facilitate the needs of educational travel
  • Have effective Safety Management Systems in place, specifically focused on travelling with young students
  • Offer fair terms and condition and the best financial security

The Outdoor Education Advisors Panel (OEAP) national guidance states that 'checking that a school trip provider holds the Learning Outside the Classroom (LOtC) Quality Badge is the easiest way to confirm that quality and safety has been externally accredited. When the provider holds the LOtC Quality Badge there is normally no need to seek further assurances from the provider about the safety of provision'. 

A summary of our health, safety and safeguarding standards are contained in the Safety Management System (below). The information contained in the Safety Management System will be useful to you when you are writing a school trip risk assessment for your specific group.

Our safety training, systems and procedures detailed in the Safety Management System are audited by independent experts every year so you can be sure that we maintain the highest standards. 

Safety Management System - Voyager School Travel Download file (165 KB pdf)
OEAP National Guidance - Choosing A School Travel Provider Download file (139 KB pdf)

ABTA & ATOL bonding

Voyager School Travel is a full member of the Association of British Travel Agents (ABTA) and is licensed by the Civil Aviation Authority under the Air Travel Organisers Licence (ATOL).

All monies paid to Voyager School Travel are protected by either ABTA or ATOL. ABTA provides financial protection for school trips by rail, ferry or coach while ATOL provides protection for school trips which include a flight.

You can check our ABTA certification by entering our company name or ABTA number Y0554 (Y ZERO FIVE FIVE FOUR) on the ABTA website: https://www.abta.com/abta-member-search

You can check our ATOL accreditation by entering our company name or ATOL number 9817 on the CAA website: https://siteapps.caa.co.uk/check-an-atol/ 

Safety certificates

Adventuremark is a non-statutory safety scheme devised by the Adventure Activity Industry Advisory Committee (AAIAC) for providers of adventurous activities and is awarded to organisations whose safety management and related delivery systems have been inspected and found to comply with standards of good practice in the adventure activity industry. Download our Adventuremark certificates below.

School Travel Forum Compliance certificate Download file (87 KB pdf)
LOtC Certificate - Arbolar Language Centre, Murcia Download file (68 KB pdf)
LOtC Certificate – Voyager School Travel Download file (78 KB pdf)
LOtC Certificate - Ardeche Adventure Centre Download file (197 KB pdf)
LOtC Certificate - Argeles Adventure Centre Download file (199 KB pdf)
Adventuremark Accreditation, Arbolar Language Centre, Murcia Download file (410 KB PDF)
Adventuremark Accreditation, Argeles Watersports Centre Download file (474 KB PDF)
Adventuremark Accreditation, Ardeche Adventure Centre Download file (345 KB pdf)

Activity risk assessments

For all adventure activities run by Voyager School Travel staff, we provide schools with the relevant risk assessments, operating procedures and safeguarding policies that you will need to write your own group's risk assessment. Voyager School Travel adventure staff require two references, an enhanced DBS check and First Aid certification and our lead instructors hold an appropriate National Governing Body qualification.

For all other programmes, we provide generic risk assessments, supplemented with specific information about a destination, such as disabled access. We take all reasonable steps to obtain evidence from excursion providers that their service is suitable for school groups and that they have properly evaluated the health and safety aspects of the activity.  We will provide this information to the trip organiser so that they can make informed decisions about the suitability of the activity for their specific group.We also offer financial support for school trip leaders to take inspection visits and undertake their own risk assessments (see Inspection Visits section below).

City day trip – Generic risk assessment Download file (125 KB pdf)
Château de la Baudonnière risk assessments Download file (9.8 MB zip)
In-School French Escape Room - Activity risk assessment and COVID safety measures Download file (186 KB pdf)
Ardèche Adventure Trip - risk assessments Download file (2 MB pdf)
Argelès-sur-Mer Watersports Trip - risk assessments Download file (1.3 MB pdf)

Insurance documents

All school trips include cover for COVID-19 through our new travel insurance policy. Find the full policy below and read a summary of the ways you're covered on our COVID-19 school travel insurance page.

All sports and activity programmes have an appropriate operating licence, conform to Voyager School Travel’s Code of Practice and have suitable levels of Public Liability Insurance.

STF Travel Sure—AXA Insurance Policy Download file (493 KB pdf)
STF Travel Sure—Overview and Table of Benefits Download file (526 KB pdf)
STF Travel Sure—Presentation For Schools and Parents Download file (1.1 MB pptx)
Public Liability Insurance Download file (1.5 MB pdf)

Transport arrangements for your school trip

Wherever possible, school groups will travel with our own coach company, Pegasus Coaches. By operating our own coach company we can guarantee a high standard of quality and care for our school groups. We provides a generic risk assessment for school groups travelling on our coaches which can be accessed below. 

All coaches contracted by Voyager, comply with all relevant UK and European legislation, including those laws concerning seatbelts on coaches and drivers hours. Coach operators used more than 5 times in a year will have an ‘in situ’ audit once every 3 years. Tour itineraries are agreed with the coach company to ensure the requirements of EU Drivers’ Hours legislation is adhered to. 

All air, rail and sea transportation complies with regulations set down by the appropriate Maritime and Coastguard agency, Civil Aviation Authority or equivalent regulatory body.

Generic Risk Assessment for groups travelling by coach Pegasus coaches Download file (198 KB pdf)

School group accommodation

Wherever possible your group will be staying at one of our centres, or at a partner centre, where we can maintain the highest standard of accommodation and care for your group..

If your group is not staying at one of our centres, a qualified member of the Voyager School Travel leadership team will have selected and audited your accommodation to ensure it conform to all local and European legislation, as well as meeting Voyager’s published Health & Safety requirements.

Inspection visits for teachers

We understand that you may want to scope out your school trip for yourself before taking your students, so we welcome teachers to visit our own centres in France, Spain and Germany in order for any pre-planning and risk assessments to be completed. We can assist with the planning and costs for visits to other destinations too. Get in touch today to enquire about inspection visits for your chosen school trip.

Modern slavery statement

We are committed to make sure that modern slavery, human trafficking, forced labour or similar human rights abuses are not taking place within our business and will not knowingly support or deal any business that engages in such practices.

We require our third party agents to be alert to the risks that modern slavery presents and to confirm that they share our commitment to ensure that modern slavery is not taking place anywhere within their organisation or supply chain.

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Chateau inspection visit

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How Voyager School Travel delivers the best service

COVID-19 trip insurance

All our trips include COVID-19 cover before and during the trip so you can book and travel with confidence. Read more...

Peace of Mind Promise

You won't be left out of pocket because of changing travel rules. New bookings will receive additional financial protection. Read more...

COVID-19 secure

The majority of our groups stay at our centres and travel on our coaches which means we can ensure the highest standards of care are met. Read more...

Safety assured, bonded and accredited

Your booking is protected through ABTA or ATOL. As an assured member of the School Travel Forum we adhere to the highest standards. Read more...

We make it easier

Teachers’ lives are hard enough without the extra work involved in running a school trip, so we’ll be there for you before, during and after the trip. Read more...

You are in expert hands

We have specialised in educational trips for over 10 years and organise school trips for over 25,000 students a year. Read more...

For teachers who are serious about the educational outcomes of their school trip.

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