Five ways to make your school trip more affordable

Kate Moore

20 Jun 2023, 11:15
by Kate Moore

The benefits of taking students on a school trip abroad are widely acknowledged. A great school trip can fire a pupil's passion for language, build their skills and confidence, and even open eyes to new cultures and possibilities.

At a time when justifying a trip can be a challenge, we asked our educational travel experts to share their top tips on how to make a school trip affordable for all students, without compromising on quality and educational value. 

Planning an affordable school trip abroad – top tips for organisers 

  1. Be flexible on dates – travelling in Autumn or Spring can save you up to 20% 

  2. Stay outside of town - it's often more comfortable as well as affordable to avoid the city centre

  3. Travel by coach rather than by air, and fill every seat to maximise savings

  4. Work with another department to spread your travel costs

  5. Plan well in advance – early bookers get better deals and parents have longer to save 

1. Avoid a school trip in summer term 

A lot of schools want to travel in June or July because it’s an opportunity to celebrate the student’s hard work and learning. But if you plan your school trip in the summer term, you are inevitably going to spend more says MFL trip expert, Nicky Middlemiss.

"Being flexible on travel dates is the best way to cut costs and if you aren’t set on specific dates, you can really save. Taking your school trip in the Autumn or Spring terms can be up to 20% cheaper and that make the difference between a trip being viable or not.

"Schools taking a five-day language immersion school trip to Château de la Baudonniere in February can make a £76 per pupil saving compared to a group visiting in June. Both groups enjoy the same activities, instruction and educational benefits, the February group just pay less for travelling at a quieter time."

Nicky adds that groups planning their MFL school trip in July should consider learning loss over the summer holidays. “Ideally, students should have the opportunity to reinforce what they’ve learned straight after the trip. So it’s a shame if any progress gained during the trip is undone by lack of practise over the long summer break” she explains.

James King from Aldro School, cites other benefits of travelling in the Autumn term. He leads his French language immersion trip to Voyager’s Normandy centre, La Grand’Ferme, in October, and says that taking a school trip is a great way to build a strong foundation for language learning and confidence, enthusing students early in the school year. 

2. Steer clear of tourist traps

Our educational travel expert, Simon Martinez, recommends that schools on a budget stay outside of a city’s touristy areas. “One of my favourite educational school tours is to Sorrento which takes in Vesuvius, Pompeii and the Amalfi coast.”

To make it more affordable he recommends that school groups stay a little off the beaten track centre, “Sorrento is beautiful but not in every school’s budget, so I recommend that my school groups stay at a holiday village just 4km from the centre. This one small change can cut the cost of a five-day school trip by £45 per student compared to using a youth hostel in the city centre.

"We get great feedback from school groups about the holiday village. It has landscaped Italian gardens and students love staying in their own little bungalows and using the large outdoor pool - perfect when you’ve been exploring volcanic ruins all day” he added.

3. Travel to Europe by coach rather than plane

Our educational school tours manager explains that crossing into Europe by coach is considerably cheaper than flying, and a surprising number of EU destinations are perfectly reachable by coach.

To maximise the savings made travelling by coach he says 40 is the magic number. "Spreading the cost of transport across a larger number of students can make the difference between a trip being affordable or not. And 40 is the optimum capacity for a coach. A group of 40 students travelling on a seven-day adventure school trip to the Ardeche would pay £70 less per person than a group of 25." 

Big groups can save even more by booking our new 85-seater double-decker coach - the latest addition to our specialist school trip coach fleet.

4. Buddy up with another department 

To fill a coach, and reduce the price per person, Sharon Langner, Student Conference Manager encourages teachers to buddy up on a trip. “Many of the college tutors I work with will organise two subject trips at the same time to share travel costs and admin. That's why our Business Studies and Travel & Tourism Student Conferences are held at the same day so that two departments can share a coach to the conference venue at Disneyland Paris. I've also worked with schools who buddy up with other schools in their trust to spread costs on a trip."

"We can help schools generate interest in their school trips and spread costs across a larger group. We provide posters, powerpoint presentations, parent letters and can even attend parents’ evenings to help promote the trip to parents and students.” 

Click here for more ideas on how to maximise the take up of your school trip.

5. Book early to get the best deals

By booking your school trip well in advance offers more chance to take advantage of cheaper flights and accommodation. It also means that parents have longer to save for a school trip.

For example, Priestlands School go to New York every year. The trip attracts anything from 40 to 60 pupils a year because the students are told about the trip from the moment they join the school. Pupils are encouraged to start saving for the trip years in advance, using Christmas and birthdays to help fund the trip. Encouraging pupils to find ways to save for their trip is a valuable lesson in itself.

Speak to one of our educational travel experts today for more tips on planning your school trip.

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