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Risk assessment information for your school trip

The safety and wellbeing of your group is always our top priority and we never compromise on it. Our tried and tested safety management systems are backed up by rigorous internal and external auditing which is why teachers trust us to look after 35,000 school students each year. Use the information below to help plan your school trip and to inform your school trip risk assessment for your group.

 

Safety Management System

Voyager School Travel is an Assured Member of the School Travel Forum (STF) and has been awarded the prestigious Learning outside the Classroom Quality Badge (LOtC). This means that you can book your trip with confidence and reduce the amount of risk assessment paperwork you need to complete.

As a School Travel Forum member and holder of the LOtC Quality Badge you can be secure in the knowledge that we:

  • Understand and facilitate the needs of educational travel
  • Have effective Safety Management Systems in place, specifically focused on travelling with young students
  • Offer fair terms and condition and the best financial security

The Outdoor Education Advisors Panel (OEAP) national guidance states that 'checking that a school trip provider holds the Learning Outside the Classroom (LOtC) Quality Badge is the easiest way to confirm that quality and safety has been externally accredited. When the provider holds the LOtC Quality Badge there is normally no need to seek further assurances from the provider about the safety of provision'. 

A summary of our health, safety and safeguarding standards are contained in the Safety Management System (below). The information contained in the Safety Management System will be useful to you when you are writing a school trip risk assessment for your specific group.

Our safety training, systems and procedures detailed in the Safety Management System are audited by independent experts every year so you can be sure that we maintain the highest standards. 

Safety Management System - Voyager School Travel Download file (487 KB pdf)
OEAP National Guidance - Choosing A School Travel Provider Download file (139 KB pdf)

Financial & safety certificates

Voyager School Travel is a full member of the Association of British Travel Agents (ABTA) and is licensed by the Civil Aviation Authority under the Air Travel Organisers Licence (ATOL). All monies paid to Voyager School Travel are protected by either ABTA or ATOL ( ABTA provides financial protection for school trips by rail, ferry or coach while ATOL provides protection for school trips which include a flight). You can view Voyager's ABTA certificate and ATOL licence below.

Adventuremark is a non-statutory safety scheme devised by the Adventure Activity Industry Advisory Committee (AAIAC) for providers of adventurous activities and is awarded to organisations whose safety management and related delivery systems have been inspected and found to comply with standards of good practice in the adventure activity industry. Download our Adventuremark certificates below.

ATOL certificate Download file (131 KB pdf)
ABTA certificate Download file (454 KB pdf)
School Travel Forum Compliance certificate Download file (346 KB pdf)
LOtC Certificate - Voyager School Travel Download file (409 KB pdf)
LOtC Certificate - Arbolar Language Centre, Murcia Download file (68 KB pdf)
LOtC Certificate - Ardeche Adventure Centre Download file (197 KB pdf)
LOtC Certificate - Argeles Adventure Centre Download file (199 KB pdf)
Adventuremark Accreditation, Arbolar Language Centre, Murcia Download file (410 KB PDF)
Adventuremark Accreditation, Argeles Watersports Centre Download file (474 KB PDF)
Adventuremark Accreditation, Ardeche Adventure Centre Download file (441 KB pdf)

Activity risk assessments

For all adventure activities run by Voyager School Travel staff, we provide schools with the relevant risk assessments, operating procedures and safeguarding policies that you will need to write your own group's risk assessment. Voyager School Travel adventure staff require two references, an enhanced DBS check and First Aid certification and our lead instructors hold an appropriate National Governing Body qualification.

For all other programmes, we provide generic risk assessments, supplemented with specific information about a destination, such as disabled access. We take all reasonable steps to obtain evidence from excursion providers that their service is suitable for school groups and that they have properly evaluated the health and safety aspects of the activity.  We will provide this information to the trip organiser so that they can make informed decisions about the suitability of the activity for their specific group.We also offer financial support for school trip leaders to take inspection visits and undertake their own risk assessments (see Inspection Visits section below).

Ardèche Adventure Trip - risk assessments Download file (2 MB pdf)
Argelès-sur-Mer Watersports Trip - risk assessments Download file (1.3 MB pdf)
Château de la Baudonnière risk assessments Download file (9.8 MB zip)
Risk Assessment Statement - Voyager School Travel Download file (182 KB pdf)

Transport arrangements for your school trip

Wherever possible, school groups will travel on our own coaches. By operating our own coach company, Pegasus, we can guarantee a high standard of quality and care for our school groups. We provides a generic risk assessment for school groups travelling on our coaches which can be accessed below. 

All coaches contracted by Voyager, comply with all relevant UK and European legislation, including those laws concerning seatbelts on coaches and drivers hours. Coach operators used more than 5 times in a year will have an ‘in situ’ audit once every 3 years. Tour itineraries are agreed with the coach company to ensure the requirements of EU Drivers’ Hours legislation is adhered to. 

All air, rail and sea transportation complies with regulations set down by the appropriate Maritime and Coastguard agency, Civil Aviation Authority or equivalent regulatory body.

Pegasus Coaches generic risk assessment for school groups Download file (259 KB pdf)

School group accommodation

Wherever possible your group will be staying at one of our centres, or at a partner centre, where we can maintain the highest standard of accommodation and care for your group..

If your group is not staying at one of our centres, a qualified member of the Voyager School Travel leadership team will have selected and audited your accommodation to ensure it conform to all local and European legislation, as well as meeting Voyager’s published Health & Safety requirements.

Inspection visits for teachers

We understand that you may want to scope out your school trip for yourself before taking your students, so we welcome teachers to visit our own centres in France, Spain and Germany in order for any pre-planning and risk assessments to be completed. We can assist with the planning and costs for visits to other destinations too. Get in touch today to enquire about inspection visits for your chosen school trip.

Insurance documents

Voyager is an appointed representative of Fogg Travel Insurance who are authorised and regulated by the Financial Services Authority.

All activities featuring in the Sports & Activity programmes should have an appropriate operating licence, suitable levels of Public Liability Insurance and conform to Voyager Codes of Practice. In addition, compliance with the standards set out by the appropriate National Governing Body or Licensing Authority will be required as the appropriate minimum safety standard.

Group Travel Insurance Policy Summary Download file (119 KB pdf)
Full Travel Insurance Policy, Term and Conditions Download file (457 KB pdf)
Travel Insurance Product Information Download file (396 KB pdf)
Public liability insurance Download file (69 KB pdf)

Modern slavery statement

We are committed to make sure that modern slavery, human trafficking, forced labour or similar human rights abuses are not taking place within our business and will not knowingly support or deal any business that engages in such practices.

We require our third party agents to be alert to the risks that modern slavery presents and to confirm that they share our commitment to ensure that modern slavery is not taking place anywhere within their organisation or supply chain.

Chateau inspection visit

Book an inspection visit

Join us on a subsidised visit to see our educational programmes in action at our centres.

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How Voyager School Travel delivers the best service

You are in expert hands

We have specialised in educational trips for over 10 years and organise school trips for over 25,000 students a year. Read more...

We make it easier

Teachers’ lives are hard enough without the extra work involved in running a school trip, so we’ll be there for you before, during and after the trip. Read more...

Our own overseas teams

With a large overseas team looking after the majority of our school trips, you can be sure of consistent and personal service. Read more...

Truly educational school trips

Our language programmes use our own highly trained native-speakers to create a truly immersive experience which is shown to improve learning and confidence. Read more...

Our own residential centres

Our European residential centres offer the highest quality instruction and care which is why 8 out of 10 school groups return to our centres each year. Read more...

For teachers who are serious about the educational outcomes of their school trip.

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