Free School Trip Planning Toolkit for Teachers
Planning a UK or overseas school trip involves a lot of moving parts, from approvals and risk assessments to parent communication and travel logistics.
With more than 30 years’ experience organising educational trips, Voyager supports over 36,000 students and teachers each year, backed by a 100-strong team across Europe.
The toolkit is designed to help teachers stay organised, manage key deadlines and plan school trips with more confidence. From trip proposals and consent forms to packing lists and post-trip evaluations, you'll find practical tools and checklists that support your school trip planning.
What's included in the toolkit?
- A step-by-step planning timeline covering every stage of organising an overseas school trip
- Editable templates for trip proposals, parent communication, consent, and budgeting
- Practical guidance on risk assessments, approvals, staffing, travel documentation, and student well-being
- Checklists and planning prompts to help you stay organised from launch through to travel day
Download the free school trip planning toolkit
Complete the form below to access your free planning resources. A valid school email address is required to help us provide resources relevant to teachers and school staff managing educational visits.
© 2025 Voyager School Travel. The toolkit is for school use only. Reproduction of its content, except for personal use by school staff, is strictly prohibited. Created to support teachers, EVCs, and school staff managing overseas educational visits.
Need help organising your next school trip abroad?
Organising a school trip takes time and careful planning. Voyager School Travel supports teachers throughout the process, helping schools manage everything from early planning to travel day logistics. See our customer commitment to find out what to expect from us.
Our team can also help with:
- Personalised itineraries tailored to your learning objectives, group size, and budget
- Clear pricing with no hidden costs or unexpected last-minute changes
- Support with accommodation, transport, excursions, and on-trip logistics
- Overseas support from experienced centre staff, coordinators, and travel teams
Looking for more advice before you start planning? Read our guide to planning a stress-free school trip or browse our school trip planning guides for practical tips and resources.
Ready to start planning your next school trip?
Speak to our team for practical advice on the destinations we offer across Europe, the UK and worldwide.
Why choose Voyager School Travel for your school trip?
You are in specialist hands
Our team use their teaching, language & destination experience to organise trips that are not only enriching but hassle-free. Read more →
Safety assured, bonded & accredited
As assured members of the School Travel Forum & ABTA, and protected by ABTOT & ATOL, you can be sure of our high standards. Read more →
Recommended by 9/10 teachers
Trusted to organise the educational trips for over 36,000 students & teachers a year and widely recommended by teachers. Read more →
We deliver the learning
Our expert-led language programmes, with proven educational benefits, allow teachers to enjoy the trip too. Read more →
24/7 helpline & overseas support staff
Peace of mind knowing our centre managers, instructors, coach drivers & support team will look after your every need. Read more →
No hidden costs or late changes
We only offer trips we know we can deliver. We promise to be transparent with no hidden costs & no nasty surprises. Read more →
For teachers who are serious about the educational outcomes of their school trip.
Contact us